Privacy Policy
Last updated: January 24, 2026
Overview
Fixed Assets ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our depreciation calculation software service.
Information We Collect
Account Information
When you create an account, we collect:
- Email address
- Name (optional display name)
- Password (stored securely hashed)
- Firm name and information
Client and Asset Data
To provide our depreciation calculation services, we store:
- Client names and identifiers
- Tax entity information
- Fixed asset details (descriptions, costs, dates, depreciation methods)
- Depreciation calculations and reports
This data is necessary to provide our core service functionality.
Usage Information
We automatically collect certain information when you use the Service:
- Log data (IP address, browser type, pages visited, timestamps)
- Device information (operating system, device type)
- Error reports and performance data
How We Use Your Information
We use collected information to:
- Provide and maintain the Service
- Process transactions and send related information
- Send transactional emails (account verification, password reset, billing)
- Respond to customer service requests
- Monitor and analyze usage to improve the Service
- Detect and prevent fraud or abuse
Data Sharing
We do not sell your personal information. We may share data only in these circumstances:
- Service providers: Third parties that help us operate the Service (hosting, payment processing, email delivery) under strict confidentiality agreements
- Legal requirements: When required by law, subpoena, or government request
- Business transfers: In connection with a merger, acquisition, or sale of assets
- With your consent: When you explicitly authorize sharing
Data Security
We implement industry-standard security measures to protect your data:
- Encryption in transit (TLS) and at rest (AES-256)
- Secure authentication with hashed passwords
- Regular security assessments
- Access controls and audit logging
- Automated backups with encrypted storage
See our Security page for more details.
Data Retention
We retain your data for as long as your account is active or as needed to provide the Service. After account closure:
- Account data is retained for 30 days to allow reactivation
- After 30 days, data is permanently deleted upon request
- Certain records may be retained longer for legal compliance
- Anonymized usage data may be retained for analytics
Your Rights
You have the right to:
- Access: Request a copy of your personal data
- Correction: Update inaccurate or incomplete data
- Deletion: Request deletion of your data
- Export: Download your data in a portable format (Excel)
- Objection: Object to certain processing activities
To exercise these rights, contact us at privacy@fixedassets.app.
Cookies
We use essential cookies required for the Service to function (authentication, session management). We do not use third-party tracking cookies or advertising cookies.
Children's Privacy
The Service is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children.
International Data Transfers
Your data may be processed in the United States. By using the Service, you consent to the transfer of your data to the United States.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of material changes via email or through the Service. Continued use after changes constitutes acceptance of the updated policy.
Contact Us
For privacy-related questions or concerns:
Email: privacy@fixedassets.app